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Creating invoices can be a tedious task for business professionals, freelancers, and small business owners. It’s time-consuming, and if not done carefully, mistakes can occur that could potentially lead to miscommunication between the client and the service provider, and result in stressful disputes about payment. Fortunately, technology has made it easier for individuals and businesses to create and manage invoices efficiently and accurately.
Invoicing software tools have been designed specifically to streamline the process of creating, tracking, and delivering invoices. These software tools offer various features such as customization options, automatic billing and payment reminders, and automatically calculating taxes and discounts.
In this blog post, we will be sharing the top 7 invoice templates for Mac. Our team has researched and tested several software tools and narrowed it down to seven of the best invoice templates for Mac, highlighting the pros and cons of each tool and providing a comprehensive comparison to help you choose the right software for your needs.
Video Tutorial:
What are Invoice Templates?
Invoice templates are pre-designed documents that can be customized to fit a business’s specific needs. They can be created in various formats, including Microsoft Word, Google Sheets, and PDFs, among others. Invoice templates typically include fields for the service or product provided, the price, and the payment terms. They can also include pre-set taxes and discounts or allow manual entry for calculation.
Top 7 Invoice Templates for Mac
Best Overall: Freshbooks
Freshbooks is an industry leader and one of the most user-friendly invoice software solutions available for Mac users. Their sleek interface and customizable features make it easy for business owners and freelancers to create professional-looking invoices in no time. With Freshbooks, you can input your clients’ information, add line items, and include taxes and discounts in just a few clicks.
Freshbooks also offers a project management tool, time tracking, and expense tracking for added convenience, as well as invoicing on-the-go with their mobile app. The software’s main downside is that it may be pricier than other alternatives, with plans ranging from $15 – $50 per month.
Pros:
- User-friendly interface
- Mobile invoicing
- Project management and time/expense tracking
- Free 30-day trial
Cons:
- Higher pricing plans
Best for Small Business: Invoice2go
Invoice2go is a cloud-based invoicing software that offers an extensive range of customization options and features tailored towards small businesses. It features a simple drag-and-drop interface that allows users to create invoices quickly and professionally, with the option to customize invoices with logos and designs.
Invoice2go also offers features such as automatic payment reminders, expense tracking, and receipt scanning, making it an all-in-one invoicing solution for small businesses. However, the software’s most significant downside is that it is more expensive than some other alternatives, with plans ranging from $20 – $50 per month.
Pros:
- User-friendly interface
- Cloud-based invoicing
- Customizable design and branding
- All-in-one invoicing solution for small businesses
Cons:
- More expensive pricing plans
Best for Freelancers: Wave
Wave is a free invoicing software tool that is perfect for freelancers and small businesses with limited budgets. It offers a user-friendly interface that is easy to set up and customize, with features that allow users to create professional-looking invoices in seconds.
Wave also offers time and expense tracking, as well as auto-billing and payment reminders, making it easy for users to stay on top of their finances. However, the software’s main downside is that it lacks some customization options compared to its more expensive counterparts, and the free version does not support mobile invoicing.
Pros:
- Free invoicing software
- User-friendly interface
- Time and expense tracking
- Automated billing and payment reminders
Cons:
- Limited customization options
- No mobile invoicing with free version
Best for All Business Types: Zoho Invoice
Zoho Invoice is a cloud-based invoicing software tool that has been designed to cater to the needs of businesses of all sizes. It offers a user-friendly interface with customizable templates and options to add logos, branding, and colors.
Zoho Invoice also offers features such as time tracking, multi-currency support, and invoicing in multiple languages, making it an ideal choice for businesses operating internationally. The software’s main downside is that it can be difficult to set up the first time, and some of its features are only available in the more expensive pricing plans.
Pros:
- User-friendly interface
- Multi-currency support
- Customizable templates and branding
- Time tracking
- Invoicing in multiple languages
Cons:
- Difficult to set up initially
- Some features only available in more expensive plans
Best for Customization: QuickBooks
QuickBooks is a popular invoicing software tool that offers a wide range of customization options for businesses of all sizes. It features an easy-to-use interface with a range of templates and design options, as well as automated reminders and invoice scheduling.
QuickBooks also offers automatic sales tax calculations and integration options, making it easy to track your finances and run reports. However, the software’s main downside is that its pricing plans can be expensive, with some features like time tracking and project management only available in the more expensive plans.
Pros:
- Wide range of customization options
- User-friendly interface
- Automated reminders and scheduling
- Automatic sales tax calculations
Cons:
- Expensive pricing plans
- Some features only available in more expensive plans
Best for Automation: Xero
Xero is a cloud-based invoicing software tool that offers a range of automation features for businesses of all sizes. It features an easy-to-use interface with customizable templates and options to add logos and branding.
Xero also offers features such as automatic payment reminders, invoice scheduling, and bank reconciliation, making it easy to stay on top of your finances. The software’s main downside is that its pricing plans can be expensive, and the website interface can be cluttered and challenging to navigate.
Pros:
- Easy-to-use interface
- Automated payment reminders and scheduling
- Bank reconciliation
- Customizable templates and branding
Cons:
- Expensive pricing plans
- Website interface can be cluttered and challenging to navigate
Best for Time Tracking: Harvest
Harvest is a cloud-based invoicing software tool that offers a range of time tracking and invoicing features for businesses and freelancers. It features customizable templates with options to add logos and branding, as well as automatic payment reminders and scheduling.
Harvest also offers features such as time tracking, expense tracking, and project management, making it a comprehensive invoicing solution. The software’s main downside is that its pricing plans can be expensive, with some essential features like time tracking and project management only available in the more expensive plans.
Pros:
- Customizable templates and branding
- Time tracking and expense tracking
- Project management
- Automated payment reminders and scheduling
Cons:
- Expensive pricing plans
- Some essential features only available in more expensive plans
Comprehensive Comparison
Below is a comprehensive comparison of the top 7 invoice templates for Mac.
| Software | Free Trial | Price | Ease-of-Use | Value for Money |
|---|---|---|---|---|
| Freshbooks | Free 30-day trial | $15 – $50 per month | Easy | High |
| Invoice2go | Free 14-day trial | $20 – $50 per month | Easy | Medium |
| Wave | Free | Free | Easy | High |
| Zoho Invoice | Free | $9 – $29 per month | Difficult | High |
| QuickBooks | 30-day free trial | $25 – $80 per month | Easy | Medium |
| Xero | Free 30-day trial | $20 – $40 per month | Easy | Medium |
| Harvest | Free 30-day trial | $12 – $49 per month | Easy | Medium |
Our Thoughts on Invoice Templates
After researching and testing the top 7 invoice templates for Mac, we can confidently conclude that each software tool has its strengths and weaknesses. Ultimately, the best invoicing software for you will depend on your individual business needs and budget.
For businesses with limited budgets or freelancers just starting, we recommend Wave. The software offers a free invoicing tool with the ability to track time and expenses. However, for those that require more advanced features and customization options, we recommend QuickBooks or Freshbooks.
FAQs About Invoice Templates
Q1: How can I customize my invoice template?
A: Most invoicing software tools offer customization options that allow you to select a pre-made template or create your own from scratch. This usually involves changing the font, color scheme, and adding your business logo.
Q2: Can I schedule automatic payment reminders?
A: Yes, most invoicing software tools offer the ability to schedule automatic payment reminders to be sent to your clients when an invoice is due or past due.
Q3: Can I track expenses with invoicing software?
A: Yes, most invoicing software tools offer the ability to track expenses. This feature enables you to track your business’s finances and generate financial reports such as income statements.
Q4: How does cloud-based invoicing work?
A: Cloud-based invoicing software works by storing your data on secure servers that can be accessed anytime, anywhere, as long as you have an internet connection.
Q5: What is time tracking, and why is it essential for invoicing software?
A: Time tracking is the process of tracking the time you or your team spend on specific tasks or projects. It is essential for invoicing software as it allows you to bill clients accurately based on the time spent on their project. It also helps you monitor employee productivity and identify areas where processes can be improved.
Conclusion
Invoicing software tools are an essential part of today’s business world. They offer various features that make it easier to create, track, and manage invoices and reduce the chances of errors occurring. Choosing the right software for your needs can be overwhelming, but we hope our comprehensive review of the top 7 invoice templates for Mac has helped you make an informed decision.